Data Policy Subgroup

The Subgroup on Agency Science Data Policies will examine issues surrounding the development of publicly-available science data policy statements for all appropriate agencies and departments. Examples of components of an agency science data policy may include: statement of guiding principles for digital scientific data preservation and access; assignment of responsibilities within the agency; description of mechanisms for access to specialized data policies; statement of intentions and mechanisms for cooperation, coordination, and partnerships; and provisions for updating and revisions.

The focus of this subgroup is to promote the goals of the IWGDD for effective planning and management of the full digital scientific data life cycle. The Group is charged with developing a written report addressing the following items:

• Describe good examples and best practices from among existing agency policies.
• Define the essential guiding principles and key concepts and components of agency policies.
• Develop a template for use by agencies in developing their own policies.

NEXT SUBGROUP MEETING

• Date and Time: TBD
• Location: TBD
• Dial-In: Tel: 1-877-925-9369, Passcode: 1816141

NEXT FULL IWGDD MEETING

Next Full IWGDD Meeting is Jan 21, 2010 at 1:00 PM at NASA

Meeting Minutes

The meeting Minutes from the most recent meetings are posted below. All are in PDF format.

• IWGDD_Policy_3Sep2009_Minutes.pdf: 09/03/09 Minutes (DRAFT)
• IWGDD_Policy_27Aug2009_Minutes_ADOPTED.pdf: 08/27/09 Minutes (Adopted 9/3/09)
• IWGDD_Policy_23Jul2009_Minutes_ADOPTED.pdf: 07/23/09 Minutes (Adopted 8/27/09)
• IWGDD_Policy_4Jun2009_Minutes_ADOPTED.pdf: 06/04/09 Minutes (Adopted 7/23/09)
• IWGDD_Policy_21May2009_Minutes_ADOPTED.pdf: 05/21/09 Minutes (Adopted 06/04/09)
• IWGDD_Policy_18May2009_Minutes_ADOPTED.pdf: 05/18/09 Minutes (Adopted 06/04/09)
• IWGDD_Policy_5May2009_Minutes_ADOPTED.pdf: 05/05/09 Minutes (Adopted 05/18/09)

Annotated Outline

The most recent versions of the Annotated Outline are posted below. All are in MS Word format. Contact StephenBerrick if you encounter problems reading these files.

• IWGDD_Policy_Prelim_Rpt_0.91_outline.doc: Annotated Outline V 0.91 (contains David Wojick's definitions)
• IWGDD_Policy_Prelim_Rpt_0.9_outline.doc: Annotated Outline V 0.9
• IWGDD_Policy_Prelim_Rpt_0.81_outline.doc: Annotated Outline V 0.81

Policy Template

The most recent versions of the Policy Template are posted below. All are in MS Word format. Contact StephenBerrick if you encounter problems reading these files.

• IWGDD_Policy_Template_0_95.doc: Policy Template V 0.95 (SylviaSpengler)
• IWGDD_Policy_Template_0.8.doc: Policy Template V 0.8 (Phil Casey's last version)
• IWGDD_Policy_Template_0.7.doc: Policy Template V 0.7

Policy Model Text for Website

The most recent versions of the Policy Model Text for the IWGDD Website are posted below. All are in MS Word format. Contact StephenBerrick if you encounter problems reading these files.

• IWGDD_Policy_ModelText_0.1.doc: Policy Model Text for Website V 0.1

Presentations to the IWGDD

The most recent versions of slide presentations for the IWGDD Report to the CoS^? are posted below. All are in MS PowerPoint^? format. Contact StephenBerrick if you encounter problems reading these files.

• IWGDD_Policy_Report.doc: IWGDD Policy Report, 10/5/09 (Contains outline and template)
• IWGDD_Policy_Slides_CoS_Sep_v3.ppt: Final slides for the CoS^? presented to the IWGDD on 9/17/09
• IWGDD_Policy_Sep_Report_v4.ppt: Slides for Sep IWGDD Meeting, V4
• IWGDD_Policy_July_Report_v3.ppt: Final "three slides" sent to the IWGDD, V 3

Useful Documents and Resources

Title	URL or Link	Description	Contributed By and Date
Policy-making for Research Data in Repositories: A Guide	http://www.disc-uk.org/docs/guide.pdf	The guide is a public deliverable of the JISC-funded DISC-UK DataShare project (2007-2009)1 which established institutional data repositories and related services at the partner institutions: the Universities of Edinburgh, Oxford and Southampton. It is a distilled result of the experience of the partners, together with Digital Life Cycle Research & Consulting.	PepiFabbiano (5/22/09)
Sustaining the Digital Investment: Issues and Challenges of Economically Sustainable Digital Preservation	http://brtf.sdsc.edu/biblio/BRTF_Interim_Report.pdf	The Task Force ís particular focus is digital information ultimately in the public interest (including official and historical records, scientific research data, private data that may become part of the public record, etc.).	SylviaSpengler (6/4/09)
OSTI Blog: Sharing Results is the Engine of Scientific Progress	http://www.osti.gov/ostiblog/home/entry/sharing_results_is_the_engine	OSTI's mission is to help scientists share their results, but what role do results play in science? Here we present a simple model of one of the most basic uses of results, namely as the engine of scientific progress. Research results are more than just accumulated knowledge.	DavidWojick (6/22/09)
Pioneer of the World Wide Web to advise the government on using data	http://www.cabinetoffice.gov.uk/newsroom/news_releases/2009/090610_web.aspx	The Prime Minister has announced the appointment of the man credited with inventing the World Wide Web, Sir Tim Berners-Lee as expert adviser on public information delivery.	BrandNiemann (6/22/09)
National Academy of Public Administration: Summary Analysis of the Open Government Brainstorm	http://www.ostp.gov/galleries/opengov_inbox/NAPA_analysis.pdf	Crafting final recommendations on open government.	BrandNiemann (6/22/09)
A report on the range of policies required for and related to digital curation, Digital Curation Centre (DCC)	DCC_Curation_Policies_Report.pdf	A number of calls for open access to research outputs have been issued in recent years, such as those of the OECD and RCUK.1 As open access is itself premised on effective curation, these developments have spurred policy creation. Research Councils recognise that curation begins with the initial research idea and most consequently now require a data management and sharing plan as part of applications.	SylviaSpengler (9/2/09)
DCC Data Management Plan Content Checklist, Draft Template for Consultation	DCC_data_management_plan_templateDMP_checklist.pdf	Funders increasingly require their grant-holders to produce data management plans.1 This content template draws upon their requirements to suggest ‘preliminary’ and ‘full’ versions of a data management plan. The preliminary version summarises the main issues most research funders expect researchers to address at the application stage.	SylviaSpengler (9/4/09)

Members and Observers

Name	Role
MarthaMaiden (NASA)	Member, Co-Chair
SylviaSpengler (NSF)	Member, Co-Chair
StephenBerrick (NASA)	Observer
LauraBiven? (DOE)	Member
RobertBohn (NITRD)	Member
BonnieCarroll	Secretariat
BrendaCuccherini (VA)	Member
JoyeDurant (USGS)	Member
AnitaEisenstadt? (State)	Member
TimErny (AHRQ)	Member
PepiFabbiano (SI)	Member
DonnaFerguson?	Secretariat
JoeFrancis (VA)	Member
PaulGibson (USDA)	Member
MargaritaGregg (DoC / NOAA)	Member
KathrynHolloway?	Member
CarolJacobson? (DoD/DTIC)	Member
LucyNowell? (DOE)	Member
PaulRyan (DoD/DTIC)	Member
DavidWojick (DOE)	Member

-- StephenBerrick - 22 May 2009